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Summit Sync DocuControl
Manage. Secure. Comply.

Documents controlled.
Information protected.

Summit Sync DocuControl™ is a full document control platform for ISO-certified organisations — version control, approval workflows, acknowledgements, audit trails, and compliance reporting in one secure system.

🔔 Register for early access Explore the platform →
ISO 9001 ISO 14001 ISO 45001 ISO 22301 10 Document Types 9 Status Stages
Summit Sync DocuControl™ — Dashboard
Overview
⊞ Dashboard
Documents
📋 Document Register
➕ Add New Document
📁 My Documents
🗄 Obsolete Archive
Workflows
🔍 Review Queue3
✅ Approval Queue2
📝 Acknowledgements5
Admin
📊 Reports
🔎 Audit Trail
⚙ Settings
48
Total Docs
31
Effective
7
In Workflow
3
Overdue Review
Recent Activity
HSE-001 ERP v3.2 — Approved
Effective
QMS-014 Complaint Proc — Review
Review
ENV-007 Spill Response — Uploaded
Draft
OPS-022 Access Policy — Overdue
Overdue
Pending Acknowledgements
HSE-001 — 12 pending
Ack
QMS-014 — 8 pending
Ack
HR-003 Induction — 4 pending
Ack
What is DocuControl™

Document control that actually works

Summit Sync DocuControl™ is a purpose-built document management and control platform for organisations operating under ISO management systems. It replaces shared drives, email chains, and paper-based document registers with a structured, auditable, cloud-accessible system.

From the moment a document is created to the moment it's obsoleted, every step is logged, every version is tracked, and every acknowledgement is recorded. Audit-ready at all times.

DocuControl™ is built around the ISO document control requirements of ISO 9001, 14001, 45001, and 22301 — making it the ideal companion to Summit's consulting practice.

📋
Full document register
Every document with ID, type, version, owner, reviewer, approver, review date, status, and ISO clause — searchable and filterable.
🔄
Structured approval workflow
Draft → Review → Pending Approval → Approved → Effective. Every stage requires the right person's sign-off before progressing.
✍️
Read & acknowledge tracking
Assign acknowledgement requirements to any document and track who has and hasn't read it — by department or individual.
🔎
Full audit trail
Every action — upload, review, approval, acknowledgement — is logged with user, timestamp, and details. Always audit-ready.
🏷️
ISO clause tagging
Tag every document to the relevant ISO clause — so retrieving evidence for a surveillance audit takes seconds, not hours.
Document Lifecycle

9 status stages. Every stage matters.

Every document moves through a defined lifecycle. Each status has a precise meaning — and every transition is recorded in the audit trail.

Draft
Under Review
Pending Approval
Approved
Effective
Overdue Review
Due for Review
Obsolete
Archived
01
✏️
Create & classify
Auto-generated document ID, type, department, owner, reviewer, approver, ISO clause, confidentiality level, and review frequency — all set at creation.
02
🔍
Review & comment
Assigned reviewer receives the document, adds comments, requests changes, or accepts the review — moving it to the approval stage.
03
✅
Approve & make effective
Approver signs off. Document becomes Effective — the controlled version — and previous versions are superseded automatically.
04
📝
Acknowledge & distribute
Acknowledgement requests sent to required employees. Track who has read and confirmed each controlled document.
05
🔔
Review cycle & alerts
Automatic alerts when documents are due or overdue for review. Dashboard surfaces upcoming reviews 30 days in advance.
06
🗄️
Obsolete & archive
When a document is retired, it's moved to the Obsolete Archive — retained for audit evidence, never deleted, never accessible as current.
Platform Features

Six modules. One controlled system.

Every module is connected — approval routes to acknowledgement, acknowledgement records to audit trail, audit trail to reports.

📋
Register
🔄
Workflow
✍️
Acknowledgements
🔎
Audit Trail
📊
Reports
Document Register
The single source of truth
A complete, searchable register of every controlled document in your organisation — filterable by type, department, status, and ISO clause.
🔢
Auto-generated document IDs
Every document gets a structured ID (e.g. HSE-001, QMS-014) generated automatically from type and department — consistent, forever.
🔍
Multi-field filtering
Filter by document type, department, status, ISO clause, or keyword. Find any document in seconds — not minutes.
🔒
Confidentiality levels
Public Internal, Department Restricted, Management Only, and Confidential — access controlled at document level.
📤
CSV export
Export the full register or filtered view to CSV — ready for management reviews, audits, or reporting.
Document Register
48 Documents
HSE-001 Emergency Response Plan v3.2
Effective
QMS-014 Customer Complaint Procedure v2.1
Under Review
ENV-007 Spill Response Procedure v1.4
Pending Approval
OPS-022 Gate Access Control Policy v2.0
Overdue
HR-003 Induction & Onboarding Manual v4.0
Effective
Approval Workflow
Review. Approve. Control.
Structured review and approval queues with role-based access — reviewers see their queue, approvers see theirs, no one sees what they shouldn't.
🔍
Review Queue
Documents submitted for review land here. Reviewers add comments, request changes, or accept — automatically progressing the document.
✅
Approval Queue
Post-review documents awaiting final approval. Approvers approve or reject with mandatory comments — rejection sends the document back.
👤
Assigned reviewers & approvers
Every document has a designated reviewer and approver assigned at creation — so routing is automatic, not manual.
🔔
Queue badge notifications
Live badge counts in the sidebar show exactly how many items are in each queue — visible the moment you log in.
Approval Queue
2 Pending
QMS-014 Customer Complaint Procedure
Pending Approval
ENV-007 Spill Response Procedure
Pending Approval
Review Queue (3)
HSE-009 PPE Selection Guide
Under Review
OPS-031 Vessel Operations Manual
Under Review
Acknowledgements
Know who's read what.
Track read-and-acknowledge status per document and per employee. No more guessing whether your team has read the updated emergency response plan.
📝
Acknowledgement queue
Managers see all documents awaiting acknowledgement and who still needs to sign — filterable by document or department.
✍️
My acknowledgements
Each employee sees their personal queue — documents they need to read and confirm. One-click acknowledgement with timestamp.
📊
Completion progress tracking
Per-document acknowledgement rate shown as a percentage. See exactly how many employees have and haven't acknowledged.
🔔
Automatic reminders
Employees are automatically reminded of outstanding acknowledgements — managers don't have to chase manually.
Acknowledgement Status
5 Documents
HSE-001 Emergency Response Plan
88%
12 pending
QMS-014 Complaint Procedure
60%
8 pending
HR-003 Induction Manual
75%
4 pending
OPS-001 Site Safety Rules
100%
Complete
Audit Trail
Every action. Forever.
A tamper-evident log of every action taken in the system — who uploaded what, who approved which version, who acknowledged which document, and when.
🕐
Timestamped action log
Every event — upload, review, approval, rejection, acknowledgement — logged with exact date, time, user, and details.
👤
User attribution
Every action is attributed to the specific user who performed it — no anonymous changes, no ambiguity.
🔍
Filterable by document or user
Filter the audit trail by specific document, user, action type, or date range — find any event instantly for any audit.
📤
Export for auditors
Export the audit trail to CSV or PDF — ready to hand to external auditors as documentary evidence of your document control process.
Audit Trail
All Actions
HSE-001 v3.2 — Approved by J. Smith
Approved
2026-06-27
QMS-014 — Submitted for review by T. Lee
Submitted
2026-06-26
ENV-007 — Comment added by R. Patel
Comment
2026-06-25
HR-003 — Acknowledged by M. Davis
Ack
2026-06-24
OPS-022 — Uploaded by K. Brown
Upload
2026-06-23
Reports
Compliance evidence, ready instantly.
Management review reports, overdue document lists, acknowledgement completion rates, and ISO clause coverage — all generated from live data.
📋
Document status summary
Full breakdown of documents by status — how many are Draft, Effective, Overdue, Obsolete — as a management review input.
⏰
Upcoming reviews report
All documents due for review in the next 30, 60, or 90 days — so review cycles are planned, not reactive.
✍️
Acknowledgement completion report
Per-document acknowledgement rates by department — evidence that controlled documents have been communicated to the workforce.
🏷️
ISO clause coverage report
Which ISO clauses are supported by documented procedures — and which have gaps. Essential pre-audit evidence.
Reports Available
Live Data
Document Status Summary
↓ PDF · CSV
Overdue Review Report
↓ PDF · CSV
Acknowledgement Completion
↓ PDF · CSV
Upcoming Reviews (30/60/90 days)
↓ PDF · CSV
ISO Clause Coverage Map
↓ PDF · CSV
Document Types

10 document types. All covered.

DocuControl™ handles every type of document your management system requires — each with its own ID prefix and structure.

📜
Policy
📋
Procedure
📝
Work Instruction
📚
Manual
📄
Form
📊
Register
🗂️
Plan
🗃️
Record
📐
Specification
📌
Guideline
More Features

Built for ISO compliance

Every feature in DocuControl™ is designed around what ISO auditors look for — and what compliance teams need to manage day to day.

🔐
Role-based access control
Super Admin, Owner, and Viewer roles — each with precisely defined permissions. Viewers can read but never edit. Only authorised users can approve.
🏢
Multi-department support
Documents are assigned to departments, and access can be restricted by department. Everyone sees what they should — and nothing they shouldn't.
🔎
Global search
Search across all documents by ID, title, owner, department, or keyword — from the top bar on every screen. Find any document instantly.
📎
File upload (PDF, DOCX, XLSX & more)
Attach the actual document file to every record — PDF, Word, Excel, PowerPoint, or image. Up to 50MB per file. Always accessible from the register.
🏷️
ISO clause tagging
Tag each document to ISO 9001, 14001, 45001, or 22301 clauses — enabling instant evidence retrieval for any external audit.
🗄️
Obsolete archive
Obsoleted documents are never deleted — they live in the Obsolete Archive as retained evidence of previous controls. Always accessible, never current.
Pricing

Simple pricing. Coming soon.

Pricing will be confirmed at launch. Register your interest now to receive early access pricing and be first to gain access.

Starter
Small organisations · Up to 25 users
TBC at launch
✦ Early access pricing available
Up to 25 users
Document Register
Review & Approval Workflow
Acknowledgement Tracking
Audit Trail
Basic Reports
Register interest →
⭐ Most Popular
Professional
Mid-size organisations · Up to 100 users
TBC at launch
✦ Early access pricing available
Up to 100 users
All Starter features
ISO clause tagging
Advanced reports & exports
Department-level access control
Obsolete archive
Priority support
Register interest →
Enterprise
Large organisations · Unlimited users
Custom pricing
✦ Contact us to discuss requirements
Unlimited users
All Professional features
Dedicated onboarding
SLA agreement
API access
Invoice billing available
Multi-site support
Contact us →

Pricing confirmed at launch. Early registrants receive introductory pricing and priority onboarding.

Documents controlled.
Information protected.

Register your interest in Summit Sync DocuControl™ and be first in line for early access.

Early registrants receive introductory pricing and priority onboarding support.

🔔 Register for early access →